Employment Opportunities

Administration and Program Assistant

POSITION SUMMARY

The Administration & Program Assistant is responsible for performing administrative duties to support the Chief Administration Officer and the Chief Program Officer. Success in this role requires strong attention to detail, clear communication, and effective organizational skills to support the day-to-day activities of the team. 

FLSA Status

This position is non-exempt under the Fair Labor Standards Act.

Reporting Relationship

Reports to the Chief Administration Officer & Chief Program Officer

ESSENTIAL DUTIES AND RESPONSIBILITIES

Other duties may be assigned.  The duties listed here are typical examples of the work performed; not all duties assigned are included, nor is it expected that all similar positions will be assigned every duty.

Administrative Responsibilities

• Organizes, maintains, and updates physical & electronic financial files and databases, ensuring compliance with organizational policies and recordkeeping standards.
• Assist with accounts payable and accounts receivable processes.
• Assist with month-end and year-end close processes.
• Assist with preparation of basic reports and schedules.
• Complete monthly bank reconciliations.
• File organizational documents, including accounting and personnel files, as well as pull files for review and audit. 

Programmatic Responsibilities

• Assists in the financial review of grant budget reports to validate supporting documentation and allowable expenses.
• Organizes, maintains, and updates physical & electronic grant files and databases, ensuring compliance with organizational policies and recordkeeping standards.
• Assist the CPO in communications between grant seekers, grantees, and the District.

General Responsibilities

• Handle outgoing and incoming correspondence, answering the main office phone, route calls to appropriate staff, and ensure professionalism and courteous communication with callers.
• Monitors and orders office supplies for both District offices.

Supervisory Responsibilities

None

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

High School diploma or GED certificate.

Professional Experience

One year of experience providing administrative and programmatic support or similar.

Language Skills

• The ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. 
• The ability to write reports and business correspondence. 
• The ability to effectively present information and respond to questions from groups of managers, constituents, internal and external stakeholders, and the general public.

Mathematical Skills

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 
• Ability to compute rate, ratio, and percent and to draw and interpret graphs.

Reasoning Ability

• Ability to solve practical problems and deal with a variety of concrete variables where only limited standardization exists. 
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

• Solid experience with computer skills in email and calendaring applications, and in using word processing, spreadsheets, presentation, and database software.
• Ability to type minimum of 35 WPM. 

Other Skills & Qualifications

• Ability to manage and prioritize multiple tasks and projects according to established organization criteria and protocols.
• Ability to perform tasks with minimal supervision.
• Strong organizational and time management skills.
• Strong interpersonal skills and the ability to work in a diverse work environment.

Certificates, Licenses, and Registrations

None

Travel Requirements

This position does not require travel.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The employee will sit, talk, hear, and use hands up to 2/3 of the time.  The employee will stand and walk up to 1/3 of the time.  The employee is routinely required to carry and/or lift up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

COMPENSATION

Salary range: $21.63 to $36.06 per hour

Non-exempt position commensurate with experience. The District/Foundation offers a competitive benefits package and is an equal employment opportunity employer.

To Apply 

Email deserthealthcaredistrict20@gmail.com.